Committee Challenges and How to Overcome Them

As high-density living becomes more prevalent across Australia, strata properties play an increasingly important role in the housing market. Strata committees are responsible for the efficient management of these properties, ensuring smooth operations, financial stability, and effective communication among owners.

A well-functioning strata committee is essential for a thriving community, but challenges can arise that disrupt collaboration and decision-making. Identifying these challenges early and implementing proactive solutions can enhance committee effectiveness, promote transparency, and maintain harmony within the property.

In this guide, we explore some of the most common strata committee challenges and strategies to overcome them.

 

1. Lack of Active Participation in the Strata Committee

In any group setting, some members naturally take on more responsibility than others. However, when committee members become inactive, essential tasks may be neglected, leading to inefficiencies and decision-making bottlenecks.

Solutions:

• Schedule regular meetings to encourage active participation and open discussions.
• Clearly define each member’s role and responsibilities.
• Establish a decision-making framework to ensure accountability.

 

2. Managing Conflicts of Interest

Strata committee members make important decisions that impact all owners. If personal interests influence decision-making, it can lead to disputes and a lack of trust among owners.

Solutions:

• Adhere to state laws requiring committee members to act in the best interests of the strata community.
• Implement a policy for members to disclose any conflicts of interest.
• Ensure that members with conflicts abstain from voting on related matters.

 

3. Handling Disagreements and Committee Tensions

Differences in opinion are natural in any decision-making body. However, unresolved conflicts or unprofessional behavior can disrupt committee operations and affect the wider community.

Solutions:

• Foster a culture of professionalism and respectful communication.
• Address disputes promptly during meetings before they escalate.
• Implement conflict resolution strategies to mediate and resolve disagreements.

 

4. Managing Strata Levy Collection Effectively

Levy contributions are critical to maintaining and improving shared property. If levies are not collected efficiently, cash flow problems can arise, affecting essential services and maintenance.

Solutions:

• Regularly review levy collection policies to ensure efficiency.
• Provide lot owners with clear information on levy requirements.
• Work with a strata manager to implement a structured levy collection plan.

 

5. Ensuring Strata AGMs Are Held on Time

Annual General Meetings (AGMs) are essential for reviewing financials, electing committee members, and planning for the future. Delayed or missed AGMs can hinder decision-making and operational efficiency.

Solutions:

• Schedule AGMs well in advance and ensure timely notifications are sent to owners.
• If an AGM is overdue, call an extraordinary meeting to address outstanding matters.
• Establish a structured meeting calendar to improve adherence to scheduled AGMs.

 

6. Addressing Unfulfilled Committee Roles and Responsibilities

Strata committees oversee essential duties, from maintenance approvals to reviewing by-law requests. If tasks are neglected, it can lead to costly repairs, compliance risks, and dissatisfaction among owners.

Solutions:

• Maintain a clear record of ongoing and pending maintenance tasks.
• Discuss any neglected responsibilities at the next committee meeting.
• Implement a structured action plan to ensure all roles are fulfilled.

 

7. Managing the Strata Budget Effectively

A well-planned budget is critical to maintaining financial stability. Poor financial planning, unexpected expenses, or inactive participation in budget decisions can lead to cash flow issues.

Solutions:

• Conduct regular financial reviews to track budget performance.
• Discuss potential levy adjustments at AGMs or general meetings.
• Ensure transparency by providing owners with financial reports and expenditure breakdowns.

 

Conclusion

A well-managed strata committee plays a vital role in maintaining a harmonious and financially stable community. By proactively addressing challenges, fostering open communication, and working closely with professional strata managers, committees can effectively navigate the complexities of strata management.

At TCM Strata, we provide expert guidance and tailored solutions to help strata committees operate efficiently and maintain the value of their properties. If you need support with strata management, contact us today to learn more about how we can assist your community.